Administration Assistant

Job Description

The International Rescue Committee (IRC) is hiring an Administrative Assistant responsible for office administration and supply chain support at their main office in Nairobi, Kenya.

Key Responsibilities:

• – Utilities management and supply chain support
• – Upholding IRC policies, mission, and vision
• – Ensuring reception is manned and office cleanliness/organization
• – Timely payment of utilities (water, electricity, telephones, couriers)
• – Maintaining utilities tracking system
• – Purchasing office drinking water
• – Issuing gate passes for equipment/items leaving office
• – Raising online purchase requisitions for admin department
• – Supporting senior management team requests (travel, dependent school fees)
• – Managing office consumables and stationery supplies with tracking
• – Supporting IHUB office reception, couriers, calls, visitors
• – Supervising and booking boardrooms for meetings, ensuring refreshments
• – Supervising tender bid register
• – Maintaining first aid box per OSHA guidelines
• – Assisting other departments with meeting organization
• – Liaison between suppliers and departments
• – Assisting with onboarding and exit processes

Key Result Areas:

• – Effective administrative and supply chain support
• – Efficient day-to-day office operations

Requirements:

• – Diploma in Business Administration, Management or related field
• – 4+ years administration/management experience, preferably in NGO
• – Customer service skills
• – Excellent computer skills (Word, Excel, Access)
• – Knowledge of administrative rules and regulations

Desired Competencies:

• – Ability to perform complex administrative services
• – Excellent communication skills
• – Strong problem-solving and analytical skills
• – Able to work with minimal supervision

IRC is committed to gender equality, diversity, and inclusion. Qualified candidates from underrepresented groups are strongly encouraged to apply.