Administrative Assistant

  • Full Time
  • Nairobi
  • Posted 1 month ago
  • Applications have closed

The Church of Jesus Christ of Latter-day Saints

The Church of Jesus Christ of Latter-day Saints are seeking a highly skilled Administrative Assistant 3 to provide advanced administrative support for our facilities management team. This role involves complex responsibilities, including supporting high-standard facilities maintenance, assisting Area Presidencies and Temple Presidents, training other Administrative Assistants, and managing multiple annual plans.

Key Responsibilities:

1. Financial Management:

  •    – Prepare purchase requisitions and process invoices
  •    – Generate financial reports
  •    – Track materials and services
  •    – Assist in budget preparation and control activities

2. Communication and Coordination:

  •    – Liaise with vendors and contractors under the Facilities Manager’s direction
  •    – Handle incoming and outgoing communications (phone, mail, email)
  •    – Take minutes at meetings as requested

3. Database Management:

  •    – Maintain computer databases for Purchase Orders, Work Orders, Preventive Maintenance Schedules, Employee and Facilities records
  •    – Enter and update data accurately and efficiently

4. Administrative Support:

  •    – Perform clerical and secretarial duties, including typing correspondence and reports
  •    – Create and process work orders and purchase requisitions
  •    – Maintain organized filing systems
  •    – Attend required training meetings

5. Reporting and Analysis:

  •    – Assist in preparing and controlling records, statistics, and reports on operations and personnel changes
  •    – Provide value-adding services to priesthood leaders, including Area Presidencies and Temple Presidents

6. Training and Development:

  •    – Train and mentor other Administrative Assistants
  •    – Stay updated on best practices in administrative support and facilities management

7. Multi-facility Administration:

  •    – Manage administrative tasks for multiple facilities and annual plans
  •    – Ensure consistent high standards across all managed properties

Qualifications:

1. Spiritual Requirement:

  •    – Must be worthy to hold a current temple recommend

2. Education:

  •    – Bachelor’s degree preferred, or
  •    – 2-year Diploma in Business Administration or related field

3. Experience:

  •    – Minimum 3 years of relevant experience
  •    – 2-5 years of diverse clerical experience in Property Management, Real Estate support, or Facilities Management

4. Technical Skills:

  •    – Intermediate computer skills, including proficiency in Windows and Microsoft Office applications
  •    – Aptitude to learn new software applications as needed
  •    – Basic business accounting skills, including understanding of invoices, purchase orders, and contracts

5. Soft Skills:

  •    – Excellent interpersonal and customer service skills
  •    – Pleasant disposition and professional demeanor
  •    – Strong organizational and time management abilities
  •    – Attention to detail and accuracy in work

6. Language Skills:

  •    – Fluent in English (additional languages may be beneficial)

What We Offer:

  • – Opportunity to serve and contribute to the Church’s global mission
  • – Professional growth and development opportunities
  • – Collaborative and supportive work environment
  • – Competitive compensation and benefits package

How to Apply:

Qualified candidates are invited to submit their applications, including a resume and cover letter detailing their relevant experience and commitment to the Church’s values. Please include any relevant Church service experience that may contribute to your effectiveness in this role.

The Church of Jesus Christ of Latter-day Saints is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

Join our team and help support the Church’s mission through efficient and effective administrative support!

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