Assistant Office & Receptionist

International Justice Mission (IJM) is Hiring an Assistant Office & Receptionist in Kenya

International Justice Mission, a global leader in protecting vulnerable people from violence, is hiring an Assistant Office & Receptionist for their Nairobi office. This role provides an excellent opportunity to join an organization that has been pioneering justice work for 25 years, with a mission to rescue millions and protect half a billion people from violence by 2030.

Position Overview

The Assistant Office & Receptionist will serve as the first point of contact for visitors and callers while providing critical administrative support to ensure smooth office operations. This role reports to the Senior Manager of Administration & Human Resources in Kenya.

Key Responsibilities

• – Welcome and assist all visitors and callers with professionalism to maintain IJM’s organizational image
• – Support in hosting visitors and providing warm reception
• – Track document movement in and out of the organization
• – Procure and manage office supplies and stationery
• – Build relationships with suppliers/vendors and negotiate favorable deals
• – Process and manage incoming/outgoing correspondence systematically
• – Handle monthly bill payments and financial obligations
• – Support office hygiene maintenance and cleanliness
• – Assist with office events and logistics coordination
• – Provide refreshments for staff gatherings and meetings
• – Run errands as requested
• – Perform additional duties as assigned by the Senior Manager

Requirements

• – Diploma in Public Relations, Business, or related field
• – Minimum 2 years of experience in reception or administrative role
• – Fluency in written and spoken English and Swahili
• – High proficiency in Microsoft PowerPoint and Outlook
• – Proficiency in Microsoft Word and Excel
• – Mature orthodox Christian faith as defined by the Apostles’ Creed
• – Exceptional organizational skills with attention to detail
• – Excellent planning and execution abilities
• – Strong interpersonal skills
• – Ability to multi-task and work effectively under pressure
• – High levels of honesty and integrity

Benefits

• – Competitive salary and benefits package
• – Full-time position based in Nairobi
• – Comprehensive staffcare resources
• – Occasional local travel may be required

Application Process

Interested candidates should send their Resume, Cover Letter, and statement of faith in one document to kenyarecruiting@ijm.org with the Position Title in the subject line.

A statement of faith should describe your faith and how you see it relevant to your involvement with IJM. It can be incorporated into your cover letter or submitted separately and should include a description of your spiritual disciplines and current fellowship or place of worship.

Only candidates with legal right to work in Kenya will be considered. IJM maintains strict safeguarding principles and zero tolerance for violations of their policies.

IJM believes that how they work is as important as the results they achieve, fostering a global community that provides professional excellence with joy and celebration to all those they serve.