The International Livestock Research Institute (ILRI) is hiring an Assistant to Project Manager to provide project management support for their office in Nairobi, Kenya.

Key Responsibilities:

1. Proposal Development

• – Track and log project proposal documentation in the OCS system

2. Project Planning

• – Collaborate with teams to ensure procurement plans avoid delays

3. Project Execution

• – Input project requests (procurements, RFPs, consultants, payments) in OCS
• – Ensure effective team communication
• – Gather inputs for reports
• – Arrange fieldwork logistics (travel, accommodation, venues)
• – Take meeting minutes and share timely
• – Provide procurement support (RFQs, quotations, creating suppliers, raising POs/payments)
• – Support fieldwork logistics (travel, per diems, surrenders)
• – Manage fellows’ funds, review expenses, put details in OCS
• – Consolidate expense supporting documents
• – Book flights/accommodation for visa applications
• – Assist with partner documentation consolidation

4. Project Closing

• – Create electronic documentation repository for donor support
• – Coordinate knowledge sharing activities
• – Update and maintain project databases and filing

Requirements:

• – Bachelor’s degree with 2+ years relevant experience
• OR Diploma with 5+ years experience
• – Project management technical training (desirable)
• – Understanding of methods, techniques and procedures
• – Effective administrative, communication and writing skills
• – Experience facilitating teamwork across functions
• – Experience in an international organization

This is an 18-month contract role at job level HG12 open only to Kenyan nationals based in Nairobi. ILRI offers a competitive salary and benefits package including pension, medical and other insurance.

Apply now by sending your cover letter, CV and 3 references to the Director, People and Organizational Development. Click “Apply Now” above with the subject: Assistant to Project Manager – REF: AHH/1366/2024.

Only shortlisted candidates will be contacted. ILRI does not charge fees or require bank account information at any stage of recruitment.