ILRI
The International Livestock Research Institute (ILRI) is hiring an Assistant to Project Manager to provide project management support for their office in Nairobi, Kenya.
Key Responsibilities:
1. Proposal Development
- – Track and log project proposal documentation in the OCS system
2. Project Planning
- – Collaborate with teams to ensure procurement plans avoid delays
3. Project Execution
- – Input project requests (procurements, RFPs, consultants, payments) in OCS
- – Ensure effective team communication
- – Gather inputs for reports
- – Arrange fieldwork logistics (travel, accommodation, venues)
- – Take meeting minutes and share timely
- – Provide procurement support (RFQs, quotations, creating suppliers, raising POs/payments)
- – Support fieldwork logistics (travel, per diems, surrenders)
- – Manage fellows’ funds, review expenses, put details in OCS
- – Consolidate expense supporting documents
- – Book flights/accommodation for visa applications
- – Assist with partner documentation consolidation
4. Project Closing
- – Create electronic documentation repository for donor support
- – Coordinate knowledge sharing activities
- – Update and maintain project databases and filing
Requirements:
- – Bachelor’s degree with 2+ years relevant experience
- OR Diploma with 5+ years experience
- – Project management technical training (desirable)
- – Understanding of methods, techniques and procedures
- – Effective administrative, communication and writing skills
- – Experience facilitating teamwork across functions
- – Experience in an international organization
This is an 18-month contract role at job level HG12 open only to Kenyan nationals based in Nairobi. ILRI offers a competitive salary and benefits package including pension, medical and other insurance.
Apply now by sending your cover letter, CV and 3 references to the Director, People and Organizational Development. Click “Apply Now” above with the subject: Assistant to Project Manager – REF: AHH/1366/2024.
Only shortlisted candidates will be contacted. ILRI does not charge fees or require bank account information at any stage of recruitment.
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