Executive Assistant

Vision Plus Kenya, a prominent subsidiary of Kryptonite International Limited, is seeking a detail-oriented and highly organized Executive Assistant to support their Managing Director in Nairobi. This role presents an excellent opportunity to contribute to the growth of a leading electronics brand while developing advanced administrative skills.

About Vision Plus Kenya

Founded in 2016, Vision Plus Kenya has established itself as a rapidly growing electronics brand focused on delivering high-quality products. The company prioritizes building lasting relationships and maintains a strong presence in Nairobi County, Kenya.

Position Overview

This full-time, on-site role combines traditional executive assistance with HR functions, requiring a versatile professional who can manage multiple priorities while maintaining exceptional attention to detail.

Key Responsibilities

Executive Support

• – Manage comprehensive calendar scheduling and appointment coordination
• – Draft and edit professional communications including emails, memos, and presentations
• – Serve as primary point of contact between executives, employees, and external partners
• – Organize and coordinate meetings, including logistics and catering arrangements
• – Screen and direct phone calls and visitors professionally

Administrative Management

• – Maintain detailed and accurate record-keeping systems
• – Handle basic accounting duties and expense tracking
• – Prepare weekly, monthly, and quarterly reports
• – Manage office supply inventory
• – Oversee clerical staff performance
• – Format internal and external communications

HR Functions

• – Support key HR initiatives and programs
• – Assist with HR documentation and record-keeping
• – Contribute to employee engagement activities
• – Help coordinate HR-related meetings and events

Required Qualifications

• – 1-3 years of executive administrative experience
• – Proven track record in executive support roles
• – Strong proficiency in Microsoft Office Suite
• – Excellence in written and verbal communication
• – Demonstrated organizational and time management skills
• – Experience in expense report creation and management

Preferred Qualifications

• – Bachelor’s degree in Business Administration or related field
• – HR certifications or relevant experience
• – Knowledge of the electronics industry
• – Experience in a fast-paced corporate environment

Essential Skills

• – Multi-tasking capabilities
• – Attention to detail
• – Problem-solving abilities
• – Professional discretion
• – Strong interpersonal skills
• – Adaptability and flexibility
• – Calendar management expertise

What Sets a Successful Candidate Apart

• – Ability to work independently while supporting team goals
• – Strong initiative and proactive approach
• – Excellence in stakeholder management
• – Capacity to handle confidential information professionally
• – Proven ability to prioritize competing demands

Location Details

• – City: Nairobi
• – State/Province: Nairobi City
• – Country: Kenya
• – Postal Code: 00800
• – Type: Full-time, on-site position

Growth Opportunities

• – Develop advanced administrative skills
• – Gain exposure to executive-level operations
• – Build experience in HR functions
• – Contribute to company growth initiatives
• – Network with industry professionals