International Rescue Committee

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic well-being, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC operates in over 50 countries and 25 U.S. cities, aiding millions in reclaiming control of their future and strengthening their communities. The IRC has been a leading force in humanitarian aid, making a significant impact by restoring safety, dignity, and hope.

Summary of Responsibilities:

The HR Assistant will support the field HR Office in HR administrative tasks, ensuring the smooth running of the office.

Key Tasks:

Talent Acquisition:

  • – Support the recruiter for the field office with recruitment processes.
  • – Post vacancies in internal and external media as appropriate.
  • – Contact candidates for interviews.
  • – Provide the panel with interview packs.
  • – Contact referees post-interview to support appointments.
  • – Send regret letters to unsuccessful candidates.
  • – Maintain updated recruitment files for each position recruited.

Talent Management:

  • – Ensure all staff requirements prior to arrival are met.
  • – Enroll new staff onto the payroll and employee benefits schemes with appropriate documentation.
  • – Maintain staff files with requisite documentation.
  • – Monitor the induction process, ensuring performance objectives are set, and post-probation evaluation reviews are submitted timely.

Contract Management:

  • – Monitor the expiry of staff contracts and advise the HR Officer promptly.
  • – Assist in preparing contracts/Letters of Understanding for new or renewing Kakuma Incentive staff.

Services and Administration:

  • – Maintain detailed knowledge of IRC personnel policies and assist in ensuring employee adherence.
  • – Keep up-to-date records for all field staff related to personnel files, recruitment, leave, training, performance management, benefits, payroll, and exit processes.
  • – Archive personnel files promptly.
  • – Ensure timely submission of monthly timesheets.
  • – Support localized incentive/refugee recruitments.
  • – Prepare incentive/refugee staff payroll before review by the HR Officer.
  • – Maintain stationery supplies for the HR Office.

HRIS:

  • – Support the maintenance of all talent acquisition and management processes on the Workday HRIS management system.

Reporting:

  • – Provide weekly/monthly reports to the HR Officer on the status of personnel files, leave, training, performance management, benefits, and payroll.

Staff Training and Development:

  • – Facilitate all requests for staff training as approved in the Annual Learning & Development Plan and maintain a database of trainings attended.

Separation Process:

  • – Coordinate the exit process and ensure finalization of all procedures within one month.
  • – Ensure timely deletion of staff from insurance benefits.

Minimum Qualifications:

  • – At least 2 years of experience working in a busy HR department.
  • – Degree or Diploma in Human Resource, Business Administration, Business Management, or related field.
  • – Strong interpersonal skills, flexibility, and teamwork capabilities.
  • – Excellent writing and organizational skills.
  • – Experience working in a multi-cultural environment.
  • – Proficiency in word processing, spreadsheets, and email applications.

Standards of Professional Conduct:

IRC employees must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct, which include Integrity, Service, Accountability, and Equity. The IRC enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, Anti-Retaliation, and Combating Trafficking in Persons.

Gender Equality:

IRC is committed to narrowing the gender gap in leadership positions. They offer benefits that provide an enabling environment for women to participate in the workforce, including parental leave and gender-sensitive security protocols.

Equal Opportunity Employer:

IRC considers all applicants on the basis of merit without regard to race, sex, color, religion, sexual orientation, age, marital status, veteran status, or disability. Reasonable accommodation is provided for individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Disclaimer:

Please note that the IRC does not ask for any fees in connection with its recruitment processes.

Kenyan nationals are encouraged to apply. Salary and employee benefits are compliant with the Kenyan NGO sector.

Apply now to join the IRC in making a lasting impact on millions of lives worldwide.

Sign in or create an account to apply for this job position.

Job Overview
Job Location