The National Social Security Fund (NSSF), a leading State Corporation in Kenya, is seeking dedicated and hardworking individuals to join their team as Office Assistant II. This entry-level position offers a great opportunity for those looking to start their career in a professional office environment while contributing to Kenya’s social security system.

Job Title: Office Assistant II

Number of Positions: 11

Job Grade: NSSF Grade 12

Location: Head Office and Field Offices

About NSSF:

The National Social Security Fund is established under the National Social Security Act and is responsible for providing comprehensive social security protection to workers in both formal and informal sectors. NSSF’s core functions include member registration, contribution collection, fund management, and timely disbursement of benefits to eligible members or their dependents.

Job Overview:

As an Office Assistant II, you will play a crucial role in maintaining a clean, organized, and efficient office environment. This entry and training grade position offers an excellent opportunity to learn and grow within a large-scale organization while contributing to its day-to-day operations.

Key Responsibilities:

1. Office Cleanliness and Maintenance:

• – Perform regular sweeping, dusting, and vacuuming tasks to ensure a clean and hygienic workplace
• – Assist in maintaining overall office cleanliness and tidiness
• – Report any maintenance issues or repair needs to the appropriate supervisor

2. Office Security:

• – Maintain safe custody of office keys during working hours
• – Ensure proper locking and unlocking of offices at the beginning and end of each workday
• – Report any security concerns or suspicious activities to the relevant authorities

3. Document and Mail Management:

• – Deliver files and documents to designated offices within the organization
• – Assist in sorting and distributing incoming mail and messages
• – Handle outgoing mail and ensure timely delivery

4. Office Supplies Management:

• – Furnish staff with office supplies as instructed by supervisors
• – Help maintain inventory of office supplies and report when restocking is needed

5. General Office Support:

• – Assist in setting up meeting rooms and preparing for office events
• – Provide basic information to visitors and direct them to appropriate departments
• – Perform other office-related tasks as assigned by supervisors

6. Continuous Learning and Development:

• – Participate in relevant training programs to enhance skills and knowledge
• – Stay updated on office procedures and NSSF policies

Requirements for Appointment:

1. Educational Qualifications:

• – KCSE D- (minus) or its equivalent

2. Technical Skills:

• – Proficiency in basic computer applications
• – Familiarity with office equipment such as printers, copiers, and scanners

3. Personal Attributes:

• – Strong work ethic and reliability
• – Excellent interpersonal and communication skills
• – Ability to work independently and as part of a team
• – Attention to detail and commitment to maintaining a clean and organized workspace
• – Flexibility and willingness to learn new skills

Why Join NSSF?

• – Opportunity to start your career in a reputable organization
• – Exposure to a professional office environment
• – Competitive salary and benefits package
• – On-the-job training and development opportunities
• – Collaborative and supportive work environment

How to Apply:

Qualified candidates are invited to submit their applications through the NSSF website at www.nssf.or.ke/careeropportunities. The application should include:

1. A detailed cover letter

2. An up-to-date curriculum vitae

3. Certified copies of academic certificates and testimonials

4. A certified copy of your National ID Card

Applications can be submitted either by post or hand-delivered to:

The Managing Trustee/CEO

National Social Security Fund (NSSF)

P.O. Box 30599 – 00100

NAIROBI

Hand-delivered applications should be dropped at the Mail Registry, Ground Floor, Block A – Western Wing, Social Security House, Bishops Road.

Application Deadline: Monday, 9th September, 2024, 5:00 pm (EAT)

NSSF is an equal opportunity employer and encourages applications from all qualified individuals, including persons with disabilities, those from marginalized communities, and minorities.

Note: Canvassing in any form will lead to automatic disqualification. NSSF is committed to protecting the privacy and security of all personal data provided by applicants in accordance with the Data Protection Act, 2019.