Procurement and Admin Officer

BasiGo, an early-stage E-Mobility startup, is hiring a Procurement and Admin Officer to join their team in Kigali, Rwanda. This full-time role offers an exciting opportunity to contribute to the future of clean, electric, and digitally-powered public transport in sub-Saharan Africa.

About Opportunities at BasiGo

BasiGo is working to create the future of clean, electric, and digitally-powered public transport in sub-Saharan Africa. The company provides bus operators with a cost-effective electric alternative to existing diesel buses. BasiGo seeks to work with experienced professionals who are excited to help realize their vision of clean, electric public transit in Africa.

Position Overview

The Procurement and Admin Officer will report to the Finance and Administration Manager and will be responsible for managing procurement processes, travel arrangements, and office administration for BasiGo Rwanda.

This Role Might Be For You If:

• – You enjoy working with numbers and have strong attention to detail
• – You’re able to think on your feet and create systems, policies, and processes that support scale
• – You’re ambitious, quick to learn new skills, and like to multitask
• – You want to create a cleaner, safer, and technologically advanced future for African cities

Key Responsibilities

Procurement Management

• – Manage the complete procurement process from requisition to receipt, including sourcing vendors, obtaining quotes, and issuing purchase orders
• – Negotiate contracts and agreements with vendors to ensure favorable terms and pricing
• – Maintain accurate records of all procurement activities, including vendor information, purchase orders, and invoices
• – Appraise, monitor, and track vendor performance, resolving any issues or discrepancies
• – Assist in developing and implementing procurement policies and procedures while enforcing compliance
• – Handle new vendor prequalification, KYC, and manage contracting and onboarding processes

Travel & Hospitality Coordination

• – Coordinate with staff and guests to understand trip requirements, including destinations, dates, and specific needs
• – Research and book cost-effective travel arrangements, including flights, hotels, and car rentals
• – Administer travel management tools and corporate travel policies to ensure compliance and maximize savings
• – Monitor flight schedules and proactively adjust itineraries as needed
• – Provide timely assistance to travelers before, during, and after their trips

Office Administration

• – Manage the BasiGo office to create a vibrant, clean, and motivating workplace with necessary tools and resources
• – Oversee office supplies and inventory management
• – Handle office assets management
• – Coordinate office maintenance, repairs, facilities management, and IT support
• – Monitor building systems and equipment to identify potential issues
• – Conduct regular facility inspections to ensure cleanliness, safety, and regulatory compliance
• – Manage administrative service providers at all BasiGo locations in Rwanda
• – Support HR and ESG departments with emergency response plans and safety procedures
• – Maintain accurate records of maintenance requests and work orders
• – Prepare budgets and track expenses related to admin, travel, and facility operations

Candidate Requirements

Education & Experience

• – Bachelor’s Degree in Finance, Accounting, or other business-related fields
• – Minimum of 2 years experience working in a busy accounting and admin environment
• – Strong understanding of accounting standards and principles, especially IFRS requirements
• – Experience processing accounting transactions and posting
• – Proficiency with spreadsheets and databases
• – Knowledge of financial software, especially Odoo ERP, is a plus

Skills & Attributes

• – Ethical behavior and professional integrity
• – Strong communication and analytical skills
• – Advanced Excel proficiency
• – Strong attention to detail and ability to notice data discrepancies
• – Proactive approach to work with ability to handle multiple tasks under time pressure
• – Eagerness to learn and willingness to ask questions
• – Ability to maintain high-quality standards when working under pressure

Equal Opportunity Employer

BasiGo is proud to be an Equal Opportunity Employer. The company does not discriminate based on race, color, religion, sex, age, national origin, ethnic background, disability, pregnancy, sexual orientation, or any other protected characteristic established by law.

Application Process

Interested candidates should apply through BasiGo’s official channels. This position provides an excellent opportunity to contribute to an innovative company that’s transforming transportation in Africa with sustainable solutions.