Supply Chain Assistant – Ketraco

Supply Chain Assistant – Ketraco

  • Full Time

Ketraco Supply Chain Assistant is responsible for implementing the strategic procurement of goods, works, services, inventory management, and disposal in accordance with the Public Procurement and Asset Disposal Act (PPADA) 2015 and attendant regulations 2020. The job holder implements the procurement plan and processes of the Logistics section (Operations & Maintenance and Stores & Warehouses) of the Supply Chain department.

Key Responsibilities:

  • – Ensure compliance with all Public Procurement Statutory and Legal Requirements in the organization.
  • – Compile and implement stores functions and processes for the Operation and Maintenance Section of the department by maintaining inventory within the stores.
  • – Implement storage and warehousing functions in line with the requirements of the PPADA 2015.
  • – Participate and provide secretariat services in all procurement and asset disposal committees, including receipt and issuance of goods in the stores, inspection & acceptance, and disposal committees.
  • – Maintain safe custody of the procurement and asset disposal documents and records for the prescribed period.
  • – Retrieve information, as and when required, for review and compliance purposes.
  • – Participate in regional and central stores and conduct quarterly and annual stock taking.
  • – Prepare system requests for goods received notes, service entries, and invoices to facilitate the procure-to-pay process.
  • – Prepare statutory reports in line with stores and warehousing.
  • – Implement inventory management to ensure optimal stock levels are maintained in all regional stores and warehouses in the organization.
  • – Compile lists for the disposal of idle, obsolete, and redundant materials in Regional Stores and Sites.
  • – Ensure safety, security, and cleanliness in the storage facilities.

Qualifications and Skills:

  • – Diploma in Procurement/Purchasing/Supply Chain Management or a related field from a recognized institution.
  • – Associate member of the Kenya Institute for Supplies Management (KISM).

Ketraco Working Conditions:

  • – Office setting and field visits for operations of regional stores and warehouses.

Mandatory Requirements:

  • Signed application letter
  • Detailed curriculum vitae (CV) with current and previous employers, positions held, level of education, current and expected salary, notice period required, and names of at least three professional referees
  • Copies of academic and professional certificates
  • Copy of National Identification Card or Passport

Important Notes:

  • – Providing incorrect information in the application is an offense.
  • – Only shortlisted and successful candidates will be contacted.
  • – Canvassing in any form will lead to automatic disqualification.
  • – Shortlisted candidates must produce originals of their National Identity Card, academic, and professional certificates during interviews.
  • – Presenting fake certificates/documents is a criminal offense.

Successful candidates will be expected to present the following Chapter Six Clearance Certificates:

  • Valid Certificate of Good Conduct from the Directorate of Criminal Investigations
  • Valid Clearance Certificate from the Higher Education Loans Board (HELB)
  • Valid Tax Compliance Certificate from the Kenya Revenue Authority (KRA)
  • Current Clearance from the Ethics and Anti-Corruption Commission (EACC)
  • Current Report from an approved Credit Reference Bureau (CRB)

The company is an Equal Opportunity Employer and is committed to implementing the provisions of the Constitution – Chapter 232 (1) on fair competition and merit, representation of Kenya’s diverse communities, and affording equal employment opportunities to men and women, members of all ethnic groups, and persons with disabilities. Therefore, people with disabilities, the marginalized, the minorities, and female candidates are especially encouraged to apply.

Interested candidates fulfilling the required qualifications should submit their application clearly indicating the position applied for and the vacancy Reference No. as the subject heading via the job link posted on the KETRACO website.

Note: These positions are open to Kenyan citizens only.

The successful candidates for the positions will be offered a competitive remuneration package in accordance with the company guidelines. Candidates who meet the above requirements should submit their applications by 19th April 2024 at 5:00 pm.