Administrative Assistant

The United Nations (UN-Habitat) is hiring an Administrative Assistant in Nairobi

Job Overview

UN-Habitat is seeking a detail-oriented Administrative Assistant to join their team in Nairobi, Kenya. This role offers an exciting opportunity to contribute to UN-Habitat’s mission of promoting sustainable urban development and improved human settlements worldwide.

About UN-Habitat

The United Nations Human Settlements Programme (UN-Habitat) is the UN’s focal point for urbanization and human settlement matters. The organization works with partners globally to build inclusive, safe, resilient, and sustainable cities and communities, while promoting urbanization as a positive force for reducing inequality, discrimination, and poverty.

Key Responsibilities

Human Resources Management

• – Process and manage staff recruitment, placement, promotion, and related HR activities
• – Provide guidance on administrative procedures, entitlements, and UN Staff Rules
• – Maintain vacancy announcements and process personnel actions through Umoja
• – Monitor staffing data and prepare statistical reports

Financial Management

• – Support budget preparation and review of financial proposals
• – Monitor expenditures against approved budgets
• – Assist in preparing budget performance reports
• – Generate and customize financial reports from IMIS system

Administrative Duties

• – Coordinate with service units and team members across locations
• – Manage operational travel programs
• – Oversee vendor payments and contract administration
• – Supervise junior General Service staff
• – Handle office technology needs and maintenance

Data Management

• – Collect and analyze data for knowledge management
• – Prepare presentations and reports
• – Assist with information visualization and website updates

Requirements

Education

• – High school diploma or equivalent required

Experience

• – Minimum 7 years of experience in administrative services, finance, accounting, audit, or HR
• – Experience requirement reduced to 5 years for candidates with a university degree
• – Experience with ERP systems (SAP) preferred
• – UN system experience desirable
• – Data analytics experience preferred

Language Skills

• – Fluency in English required
• – Knowledge of another UN official language desirable
• Core Competencies
• – Strong professional administrative skills
• – Excellent communication abilities
• – Proven teamwork capabilities
• – Detail-oriented with strong organizational skills

Additional Information

• – Position Duration: 364 days (temporary assignment)
• – Location: Nairobi, Kenya
• – Application Deadline: December 25, 2024
• – Job ID: 247861

Note: The UN does not charge any fees during the recruitment process.