Assistant Project Manager

April 20, 2024

Job Overview

  • Date Posted
    April 20, 2024
  • Location
  • Expiration date
  • Gender
  • Qualification
    Associate Degree
  • Career Level

Job Description

The International Livestock Research Institute (ILRI) is hiring an Assistant to Project Manager to provide project management support for their office in Nairobi, Kenya.

Key Responsibilities:

1. Proposal Development
  • – Track and log project proposal documentation in the OCS system
2. Project Planning
  • – Collaborate with teams to ensure procurement plans avoid delays
3. Project Execution
  • – Input project requests (procurements, RFPs, consultants, payments) in OCS
  • – Ensure effective team communication
  • – Gather inputs for reports
  • – Arrange fieldwork logistics (travel, accommodation, venues)
  • – Take meeting minutes and share timely
  • – Provide procurement support (RFQs, quotations, creating suppliers, raising POs/payments)
  • – Support fieldwork logistics (travel, per diems, surrenders)
  • – Manage fellows’ funds, review expenses, put details in OCS
  • – Consolidate expense supporting documents
  • – Book flights/accommodation for visa applications
  • – Assist with partner documentation consolidation
4. Project Closing
  • – Create electronic documentation repository for donor support
  • – Coordinate knowledge sharing activities
  • – Update and maintain project databases and filing


  • – Bachelor’s degree with 2+ years relevant experience
  • OR Diploma with 5+ years experience
  • – Project management technical training (desirable)
  • – Understanding of methods, techniques and procedures
  • – Effective administrative, communication and writing skills
  • – Experience facilitating teamwork across functions
  • – Experience in an international organization

This is an 18-month contract role at job level HG12 open only to Kenyan nationals based in Nairobi. ILRI offers a competitive salary and benefits package including pension, medical and other insurance.

Apply now by sending your cover letter, CV and 3 references to the Director, People and Organizational Development. Click “Apply Now” above with the subject: Assistant to Project Manager – REF: AHH/1366/2024.

Only shortlisted candidates will be contacted. ILRI does not charge fees or require bank account information at any stage of recruitment.