Assistant Project Manager

in Project Management
Contract
Nairobi
April 20, 2024

Job Overview

  • Date Posted
    April 20, 2024
  • Location
    Nairobi
  • Expiration date
    --
  • Gender
    Both
  • Qualification
    Associate Degree
  • Career Level
    Officer

Job Description

The International Livestock Research Institute (ILRI) is hiring an Assistant to Project Manager to provide project management support for their office in Nairobi, Kenya.

Key Responsibilities:

1. Proposal Development
  • – Track and log project proposal documentation in the OCS system
2. Project Planning
  • – Collaborate with teams to ensure procurement plans avoid delays
3. Project Execution
  • – Input project requests (procurements, RFPs, consultants, payments) in OCS
  • – Ensure effective team communication
  • – Gather inputs for reports
  • – Arrange fieldwork logistics (travel, accommodation, venues)
  • – Take meeting minutes and share timely
  • – Provide procurement support (RFQs, quotations, creating suppliers, raising POs/payments)
  • – Support fieldwork logistics (travel, per diems, surrenders)
  • – Manage fellows’ funds, review expenses, put details in OCS
  • – Consolidate expense supporting documents
  • – Book flights/accommodation for visa applications
  • – Assist with partner documentation consolidation
4. Project Closing
  • – Create electronic documentation repository for donor support
  • – Coordinate knowledge sharing activities
  • – Update and maintain project databases and filing

Requirements:

  • – Bachelor’s degree with 2+ years relevant experience
  • OR Diploma with 5+ years experience
  • – Project management technical training (desirable)
  • – Understanding of methods, techniques and procedures
  • – Effective administrative, communication and writing skills
  • – Experience facilitating teamwork across functions
  • – Experience in an international organization

This is an 18-month contract role at job level HG12 open only to Kenyan nationals based in Nairobi. ILRI offers a competitive salary and benefits package including pension, medical and other insurance.

Apply now by sending your cover letter, CV and 3 references to the Director, People and Organizational Development. Click “Apply Now” above with the subject: Assistant to Project Manager – REF: AHH/1366/2024.

Only shortlisted candidates will be contacted. ILRI does not charge fees or require bank account information at any stage of recruitment.